BOARD OF
July 23, 2014
320 Robert S.
Kerr, Room 103
1. Call to order.
2. Notice of the meeting was posted Friday, July 18, 2014.
3. Prayer and Pledge of Allegiance.
4. Approve the minutes of the meeting of Wednesday, July 16, 2014, prepared by the County Clerk as authorized by statute (19 O.S. 243, 244, and 445) subject to additions or corrections by the Board of County Commissioners.
The
following items, No. 5 through 9, are Consent Items and are routine in nature:
5. Approve Workers Compensation claim payments from Consolidated Benefits Resources in the amount of $11,683.51 for period ending July 15, 2014, pending notification of encumbrance to Jackie Wilson, County Treasurer's Office. (Document Received)
6. Approve Employee Benefit Trust Warrant No. 606674 through 607072 for Oklahoma County in the amount of $298,493.03 pending notification of encumbrance to Jackie Wilson, County Treasurer's Office. (Document Received)
7. Receive the following litigation:
Case No. CV-2014-1225 Right of Way
Case No. TC-2014-024 Tort Claim
Case No. TC-2014-025 Tort Claim
8. Monthly Report of Fees for the month of June, 2014. (Document Received)
9N Restitution $ 35,712.72
9J Restitution $ 5,242.23
JJC Emergency $ 2,332.14
Prevention of Child Abuse Depository 8204 $ 206.40
Culvert Pipe Sales Fund 8206 $ 438.85
Total Receipts $ 645.25
General
Fund $ 433,145.46
Clerk Lien Fee Fund $ 7,715.81
UCC Central Filing Fund $ 66,977.60
Records Preservation Fund $ 75,770.00
OK Tax Comm. % of Doc Stamps $
432,180.19
Mechanic Liens/Investments $ 28,436.13
Refunds $ 194,850.84
Total $1,239,076.03
Election
Board $ 30,752.54
9. Receive Depository
Fund Accounts Summary for the month of June, 2014. Requested by Forrest
Butch Freeman, Oklahoma County Treasurer. (Document Received).
End
of Consent Docket
10. Discussion
and possible action to receive bids from financial advisor for sale of $10,000,000.00 Oklahoma County,
Oklahoma general obligation limited tax bonds of 2014 and award the sale of the
bonds to the lowest bidder. Requested Brian Maughan, County
Commissioner, District No. 2, and approved as to form and legality by Mr. Gary
Bush, Bond Counsel, Oklahoma County. (Document Received)
11. Discussion and possible action to approve Resolution No. ___________ providing for the issuance of General Obligation Limited Tax Refunding Bonds, in the sum of Ten Million Dollars ($10,000,000.00) by the County of Oklahoma, State of Oklahoma, authorized at an election duly called and held for such purpose; prescribing form of bonds; providing levy of an annual tax for the payment of the principal and interest on the same; approving certain agreements; and fixing other details of the issue. Requested by Brian Maughan, County Commissioner, District No. 2, and approved as to form and legality by Mr. Gary Bush, Bond Counsel, Oklahoma County. (Document Received)
12. Discussion and possible action to present, via PowerPoint, recommendation of new Oklahoma County ERP system to Board of County Commissioners. Requested by Mike Harman, Director, MIS, and Jane Gaston, Director, Purchasing.
13. Discussion and possible action by the Board of
County Commissioners to review and discuss with stakeholders of the County ERP
system regarding use, type, and needs. Requested by Brian Maughan, County
Commissioner, District No. 2.
District No. 1
14. Discussion and possible action to review and approve lease agreement on Ricoh MPC 4503spf Copier in District No. 1 to cover contract performance period July 1, 2014 thru June 30, 2015. Requisition No. 1150374 lease copier and Requisition No. 1150375 copies have been issued to R.K. Black, Inc. in the amount of $2,352.00 copier lease and $571.20 copies. The original copier contract CW11083 was awarded on July 1, 2014 Award No. 051-10. Requested by Willa Johnson, County Commissioner, District No. 1 and approved as to form and legality by Sandra Howell-Elliott, Assistant District Attorney. (Document Received)
15. Discussion and possible action to review and approve lease agreement on Ricoh MPC 4503spf Copier in District No. 1 to cover contract performance period July 1, 2014 thru June 30, 2015. Requisition No. 11500376 lease copier and Requisition No. 11500377 copies have been issued to R.K. Black, Inc. in the amount of $2,352.00 copier lease and $576.20 copies. The original copier contract CW11083 was awarded on July 1, 2014 Award No. 051-10. Requested by Willa Johnson, County Commissioner, District No. 1 and approved as to form and legality by Sandra Howell-Elliott, Assistant District Attorney. (Document Received)
County Clerk
16. Discussion and possible action to approve InvesTrust N.A. Service Agreement between Oklahoma County and InvesTrust effective July 1, 2014, and ending June 30, 2015. This item was approved by the Oklahoma County Retirement Board on June 30, 2014. Requested by Carolynn Caudill, County Clerk and approved as to form and legality by Victoria Tindall, Assistant District Attorney. (Document Received)
17. Discussion and possible action to approve Service Agreement between Oklahoma County and InvesTrust 457 Plan effective July 1, 2014, and ending June 30, 2015. This item was approved by the Oklahoma County Retirement Board on June 30, 2014. Requested by Carolynn Caudill, County Clerk and approved as to form and legality by Victoria Tindall, Assistant District Attorney. (Document Received)
18. Discussion and possible action to receive Nationwide Plan Document agreement to be received each fiscal year between Nationwide and Oklahoma County to be effective July 1, 2014. This item was approved by the Oklahoma County Retirement Board on June 30, 2014. Requested by Carolynn Caudill, County Clerk, and approved as to form and legality by Victoria Tindall, Assistant District Attorney. (Document Received)
19. Discussion and possible action to receive engagement letter provided by Johnston & Ahlschwede, P.C., Certified Public Accountants, to audit the Defined Benefit Employees Retirement System of Oklahoma County at the end of fiscal year 2014. This item was approved by the Oklahoma County Retirement Board on June 30, 2014. Requested by Carolynn Caudill, County Clerk, and has been approved as to form and legality by Victoria Tindall, Assistant District Attorney. (Document received).
21. Discussion and possible action to approve to receive TD Ameritrade Plan Sponsor Agreement and Plan Account form for the Oklahoma County Employees Defined Contribution Retirement System. This item was approved by the Oklahoma County Retirement Board on June 30, 2014. Requested by Carolynn Caudill, County Clerk, and has been approved as to form and legality by Victoria Tindall, Assistant District Attorney. (Document received).
22. Discussion and possible action to approve agreement with Capitol Abstract & Title Company, for CD s and/or FTP of ROD/UCC images. Capitol Abstract & Title Company agrees to pay the charge of $13.00, plus shipping charges for CD and/or $12.00 for FTP of imaged documents. The term of the agreement shall begin on July 1, 2014, and end on June 30, 2015. Requested by Carolynn Caudill, County Clerk, and approved as to form and legality by Lisa Erickson Endres, Assistant District Attorney. (Document Received)
23. Discussion and possible action to approve an agreement with Co-Data, Inc. for CD s of ROD/UCC images and/or FTP access to imaged documents. Co-Data, Inc. agrees to pay the estimated charge per CD of $13.00 and/or $12.00 for FTP of imaged documents. The term of this agreement shall begin on July 1, 2014, and end on June 30, 2015. Requested by Carolynn Caudill, Oklahoma County Clerk, and approved as to form and legality by Lisa Erickson Endres, Assistant District Attorney. (Document Received)
24. Discussion and possible action to approve an agreement with First American Title & Trust Company for CD s of ROD/UCC images and/or FTP access to imaged documents. First American Title & Company agrees to pay the estimated charge per CD of $13.00 and/or $12.00 for FTP of imaged documents. The term of this agreement shall begin on July 1, 2014, and end on June 30, 2015. Requested by Carolynn Caudill, Oklahoma County Clerk, and approved as to form and legality by Lisa Erickson Endres, Assistant District Attorney. (Document Received)
25. Discussion and possible action to approve an agreement with CoreLogic Solutions, LLC, for CD s of ROD/UCC images and/or FTP access to imaged documents. CoreLogic Information Solutions, Inc. agrees to pay the estimated charge per CD of $13.00 and/or $12.00 for FTP of imaged documents. The term of this agreement shall begin on July 1, 2014, and end on June 30, 2015. Requested by Carolynn Caudill, Oklahoma County Clerk, and approved as to form and legality by Lisa Erickson Endres, Assistant District Attorney. (Document Received)
26. Discussion and possible action to approve an agreement with American Eagle Title Insurance, for CD s of ROD/UCC images and/or FTP access to imaged documents. American Eagle Title Insurance agrees to pay the estimated charge per CD of $13.00 and/or $12.00 for FTP of imaged documents. The term of this agreement shall begin on July 1, 2014, and end on June 30, 2015. Requested by Carolynn Caudill, Oklahoma County Clerk, and approved as to form and legality by Lisa Erickson Endres, Assistant District Attorney. (Document Received)
27. Discussion and possible action to approve Agreement with Oklahoma City Abstract & Title Company for CD s and/or FTP of ROD/UCC images. Oklahoma City Abstract & Title Company agrees to pay the charge of $13.00, plus shipping charges (if any), for CD and/or $12.00 for FTP of imaged documents. The term of the agreement shall begin on July 1, 2014, and end on June 30, 2015. Requested by Carolynn Caudill, County Clerk, and approved as to form and legality by Lisa Erickson Endres, Assistant District Attorney. (Document Received)
MIS
28. Discussion and possible action to approve Telecommunications Service Agreement, with Cox Oklahoma Telcom, L.L.C. for Cox DSL connection for the Sheriff s office. This connection is needed for the medical unit Armor to be able to replicate data. Requisition No. 1150122 has been issued to Cox Communications, Inc., in the amount of $288.95 from Sheriff Special Revenue Fund/Prisoner Boarding Fee/Telecommunications Service (1161/5110/54021), contingent upon encumbrance of funds. Requested by Mike Harman, Director, MIS, and approved as to form and legality by Lisa Erickson Endres, Assistant District Attorney. (Document Received)
Purchasing
29. Discussion and possible action to approve contract for lease agreement with Standley Systems, for a Savin C4502 copier in the Purchasing Department to cover contract performance period July 1, 2014 thru June 30, 2015. Requisition No. 11407226 has been issued to Standley Systems in the amount of $3,200.00, from General/Purchasing Agent/Printing Equipment, (1001/2400/55350/2014), contingent upon encumbrance of funds. This is the second year of a four year agreement. Two (2) one year options to renew remain. The original copier contract CW11083 was awarded on June 23, 2010. Requested by Jane Gaston, Purchasing Director, and has been approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received).
Sheriff
30. Discussion and possible action to approve Jail Services Agreement between the City of Spencer and Oklahoma County, for the boarding of municipal prisoners. The City of Spencer agrees to pay the County a rate of $46.50 per prisoner per day. This agreement shall begin on July 1, 2014, and end on June 30, 2015. Requested by John Whetsel, County Sheriff, and approved as to form and legality by Lisa Erickson Endres, Assistant District Attorney. (Document Received)
31. Discussion and possible action to approve Jail Services Agreement between the City of Midwest City and Oklahoma County, for the boarding of municipal prisoners. The City of Midwest City agrees to pay the County a rate of $46.50 per prisoner per day. This agreement shall commence on July 1, 2014, and shall terminate on June 30, 2015. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by Lisa Erickson Endres, Assistant District Attorney. (Document Received)
32. Discussion and possible action to approve Jail Services Agreement between the City of Nichols Hills and Oklahoma County, for the boarding of municipal prisoners. The City of Nichols Hills agrees to pay the County a rate of $46.50 per prisoner per day. This agreement shall commence on July 1, 2014, and shall terminate on June 30, 2015. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by Lisa Erickson Endres, Assistant District Attorney. (Document Received)
33. Discussion and possible action to approve Jail Services Agreement between the City of Warr Acres, the Board of County Commissioners, and the Sheriff of Oklahoma County. The City of Warr Acres agrees to pay the Oklahoma County Sheriff a rate of $46.50, per prisoner per day that the inmate is held on behalf of the City of Warr Acres. This agreement shall commence on July 1, 2014, and shall terminate on June 30, 2015. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by Lisa Erickson Endres, Assistant District Attorney. (Document Received)
34. Discussion
and possible action to approve Jail
Services Agreement between the Town of Jones, the Board of County
Commissioners, and the Sheriff of Oklahoma County. The Town of Jones agrees to pay the Oklahoma
County Sheriff a rate of $46.50, per prisoner per day that the inmate is held
on behalf of the Town of Jones. This
agreement shall commence on July 1, 2014, and shall terminate on June 30,
2015. Requested by John Whetsel,
Oklahoma County Sheriff, and approved
as to form and legality by Lisa Erickson Endres, Assistant District Attorney.
(Document Received)
35. Discussion and possible action to approve Standard Long Term Lease Contract between the Sheriff s Office and Imagenet Consulting for the lease of eighteen (18) Canon copiers and printers for Law Enforcement. Agreement shall begin July 1, 2014, and terminate at the end of the fiscal year on June 30, 2015. Requisition No. 11500161/11500157 has been issued to Imagenet Consulting LLC, in the amount of $1,800.00/$1,900.00 from Prisoner Boarding Fee Fund/Leased Equipment/Service Personel (1161/5110/55390/54459), contingent upon encumbrance of funds. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by Lisa Erickson Endres, Assistant District Attorney. (Document Received)
36. Discussion and possible action to approve Standard Long Term Lease Contract between the Sheriff s Office and Imagenet Consulting for the lease of fifteen (15) Canon copiers and printers for Law Enforcement. Agreement shall begin July 1, 2014, and terminate at the end of the fiscal year on June 30, 2015. Requisition No. 11500199/11500198 has been issued to Imagenet Consulting LLC, in the amount of $1,800.00/$1,500.00 from Prisoner Boarding Fee Fund/Sheriff/Sheriff Service Fund (1160/5100/55390/54459), contingent upon encumbrance of funds. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by Lisa Erickson Endres, Assistant District Attorney. (Document Received)
Social Services
37. Discussion and possible action to approve Standard Long Term Lease Contract between the Board of County Commissioners, on behalf of Oklahoma County Social Services, and Oklahoma Office Systems, to provide a Konica Minolta Bizhub C364e copier. This agreement shall begin on July 1, 2014, and end June 30, 2015. Requisition No. 11408068 has been issued to Oklahoma Offices Systems, LLC. in the amount of $2,338.68 from General Fund/Oklahoma County Social Services, (1001/6100), contingent upon encumbrance of funds. Requested by Christi Jernigan, Director, Oklahoma County Social Services and approved as to form and legality by Sandra Howell-Elliott, Assistant District Attorney. (Document Received).
38. Discussion and possible action to approve Standard Long Term Lease Contract between the Board of County Commissioners, on behalf of Oklahoma County Social Services, and Oklahoma Office Systems, to provide a Konica Minolta 23491 and Bizhub C364e copier. This agreement shall begin on July 1, 2014, and end June 30, 2015. Requisition No. 11408070has been issued to Oklahoma Offices Systems, LLC. in the amount of $642.00 from General Fund/Oklahoma County Social Services, (1001/6100), contingent upon encumbrance of funds. Requested by Christi Jernigan, Director, Oklahoma County Social Services and approved as to form and legality by Sandra Howell-Elliott, Assistant District Attorney. (Document Received).
Recurring
Agenda Items:
39. Approve
all claims,
list available for inspection in the office of the
40. Discussion
and possible action to approve Resolution
No. __________ approving Blanket Purchase Orders as submitted by each
department, list available for inspection in the office of the
41. Citizen participation: Any citizen wishing to address the Board of County Commissioners may do so at this time.
42. Commissioners Comments/General Remarks:
43. New business: In accordance with the Open Meeting Act, Title 25 O.S. 311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.
44. Adjourn at __________ until 9:00 a.m., Wednesday, July 30, 2014.
NAME OF PERSON REPORTING: Carolynn Caudill,
TITLE: SECRETARY TO:
Board of
SIGNATURE: Carolynn
Caudill, by:
County Clerk Deputy and Director of Clerks of the Board